Planning an Off-Site Business Meeting

Conducting a business meeting is one of the most important events in the business calendar. As a business owner you might need to conduct some meetings with the customer at a peaceful and a calm location, so that the meetings will not have any distractions from your day-to-day business. When conducting such client meetings it is very important for the business to consider certain factors. These factors include the availability of a meeting place with good infrastructure, proper communication to all the attendees well in advance and provision of good quality food to the people attending the meeting.

When one looks for an ideal destination to conduct the meeting, the person should also look for the availability of a meeting place in the destination with the entire required infrastructure such as chairs and tables, proper ventilation, projectors in working condition and provision for working with laptops.

These are only some of the major facilities that are required for meetings. There are other factors that might be minor, but also extremely important to smoothly conduct the meeting. Thus before booking the hall, one should have a checklist of items that needs to be available in the meeting hall. While talking to the meeting hall representative, the business owner can ask for the availability of all the items in the check list.

The business owner should ensure that the meeting schedule is circulated to the target audience some weeks in advance. Complete details including the meeting hall location in the town, landmarks to easily identify the meeting hall, the start time of the meeting and the lunch break and the end time. The meeting attendees also should be informed whether lunch will be served there. The meeting agenda should clearly mention the topics to be discussed and who is going to deliver the speech for that topic.

On the day of the meeting, the person responsible for making the arrangements should reach the meeting place well in advance. The person should be there at least an hour before the meeting starts. By reaching early, the concerned person can cross check whether all the arrangements are in place for the meeting to start on time. There should not be any last minute surprises.

While conducting the meeting, it is important for the participants to strictly adhere to the schedule mentioned. Speakers should not deviate too much from the topic of discussion and should talk only about the topic planned.

Video Conferencing Software For Executing Online Business Meetings

Online meetings are the conferences or meetings that are conducted with the aid of the internet. These meetings can be differentiated into two types they are the casual online meetings and professional business meetings. To conduct the casual online conference, there are various options available on the Internet; they are Google+ Hangouts and Skype. But for professional business meetings, these video chat options do not work out. The business meetings always need a professional web conferencing solution.

Video conferencing solution eases the business executives to interact effectively with one another as if they are meeting in live or in person. This solution enables the users to have interactions with the people who are separated by a thousand miles of distance.

In the recent years, the advancements in the web conferencing technology have renovated the online meetings towards more mobile and flexible. In the preceding years, the conferencing solution was hardware based, where the organizations have to set up a boardroom to conduct the meetings. This setup will be composed of a huge range of hardware components.

Normally the online meetings are conducted to have an interaction with the business executives are far located. Let us consider a case: A business executive is on business tour and he/she must have to attend the meeting. In this situation, such executive cannot search for a boardroom and log on to the meeting. As a solution to this case, video conferencing software can be used. Through the software based application, the business executive doesn’t have to look for a boardroom; rather he/she can log on to the meeting through his/her wireless PC.

During the time of the meeting, the business executives do have a need of presenting some documents. The software video conferencing solutions are integrated with certain fruitful features, by which the online meeting can be more interactive and lively. Whiteboard sharing, file sharing, desktop sharing, referendum, voting and co-browsing are some of the most helpful features for executing the online meetings successfully.

The basic software and hardware requirements needed for making use of the video conferencing software are: standard PC (Laptop, iPad or Android based mobile phone), internet connection either broadband or leased line or a software license to make the application installed in the PC.

Web conferencing software provides ample benefits for the organizations, in terms of minimizing cost of resources. Through this solution the business executive doesn’t have a need to all the way travel from his place to the meeting place. This will cut down certain expenses such as air fares and hotel bills.

Lastly it can be justified that, the video conferencing software is the best loom for executing the online meeting in an effective way.

Commercial Brokers – Adjusting to the Pain of the Property Market Today

This commercial property market presents most agents and property owners with a few challenges. That being said, opportunities always exist for those that work hard and look deep enough for a solution.

When the commercial and retail property market gets tougher there are some rules that should generally be worked through:

  1. Existing tenants are the lifeblood of the income and the cash flow for the property. Those tenants are also likely to be under some pressure in similar ways to the property owner. Flexibility in lease terms and conditions is required to ensure that good tenants stay in the property for the medium term. It is better to have a tenant paying 80% rent than a long term vacancy that pays nothing.
  2. Any anchor tenants will be important to the stability of a property that includes smaller specialty tenants. This is the case in retail property. Special management procedures are required. Work closely with any anchor tenants to ensure that their occupancy remains stable and productive. A successful anchor tenant attracts people to the retail property.
  3. Market rent reviews should be negotiated with a view to tenant stability; that means sensible and flexible rent terms that work for the tenant and the landlord. There is always a compromise situation that can be achieved when it comes to a rent review. If a landlord gives the tenant some leeway or benefit, then the tenant should be asked for some benefit back to the landlord (renovation, longer lease term, exercise of option, etc).
  4. Negotiate any lease options as early as possible to ensure that the existing tenants do not look to move elsewhere. Other landlords will be on the hunt for tenants for their properties.
  5. The maintenance of an existing property should be watched and managed well. There is a fine balance between low maintenance levels that destroy property usage and productivity, versus delayed maintenance that keeps presentation at reasonable levels for tenants and customers. When people and businesses move away from a property due to low levels of maintenance and presentation, it is a hard trend to stop.
  6. Incentives for any new lease will encourage new tenants to a property; they will also help existing tenants to potentially take up a new lease in the same premises that they currently occupy now. It is important to keep a check on existing incentives being offered by other landlords in the same general location. Do not lose your good tenants to another landlord for the sake of a few thousand dollars in rent. The vacancy downtime will cost you a lot more.

When the property market gets slower or tougher, all parties involved in property investment and occupation should cooperate and be open to more flexible lease terms and conditions. In this way they can spread the property pain and maintain a reasonable cash flow in slower times.

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